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Question: Anjo Ltd was established in 1986 by


Anjo Ltd was established in 1986 by two brothers, Andrew and Jonathan Bright. They saw a market for providing accessories in the home to accommodate the new era of home entertainment, and more recently expanded their range to account for a resurgence in the popularity of vintage record players. The new range includes accessories such as record stands, LP racks, vinyl record storage shelves, wall mounted vinyl display stands and hi-fi cabinets. Andrew and Jonathan have retired from the business and Andrew’s son, Michael, now runs the business. Michael introduced the use of regular management team meetings in an effort to ensure shared aims and objectives by improved information flows. In addition, he introduced the current system of standard marginal costing and budgeting, and agreed with the accountant that internal reporting stock was to be valued at standard marginal cost.
Quarterly meetings for the management team are held where the variances arising between actual results and budgeted results are reviewed and any problems or new ideas can be explored. Michael is becoming concerned that in recent meetings the various managers seem to have become more defensive about their own position and are not considering the company as a whole. The five members of the management team are:
• the management accountant;
• the production manager;
• the buying manager; • the sales manager;
• the chairman of the company, (Michael).
One of the products that Anjo currently produces are vinyl record storage shelves. It produces these to two specifications aiming at different markets; a veneered version which is sold through a catalogue, and a deluxe version which is sold through High Street furniture shops. The latter is currently one of the company’s best sellers and the company is keen to maintain market share in this product.
Production Process
Most of the products are made from bought-in components which are assembled by the production department. Production and sales of the vinyl record storage shelves have shown consistent growth over the past few years with the deluxe version becoming more popular in recent times. The storage shelves consist of an outer shell fitted with an inner plastic-coated rack. The production processes are the same for both versions of the storage rack. They are distinguished by the materials used for the outer casting. Ash veneered chipboard is used for the catalogue version and mahogany for the deluxe version. Both products use the same type of plastic rack insert. The company has a commitment to local suppliers and currently all purchases of ash veneer, mahogany and plastic racks are bought locally.
Budgeting System
Michael, along with the accountant, introduced the system of standard marginal costing so that budgets may be prepared, and variance analysis readily carried out. At the start of the budget period the accountant sends a memo to each department detailing the planning parameters for the period. Departments respond with their outline proposals. There follows a period of negotiation after which the finally agreed departmental proposals are circularized and Michael receives a copy of the full master budget.
Progress against budget is discussed at the quarterly management meetings. In preparation for these meetings, the accountant compares the actual results for the period with the planned budget and produces a variance analysis statement. Departmental managers receive details of the variances relating to their own departments and are invited to provide explanations at the management meeting for any variances that may have arisen. A full copy of the variance report is sent to Michael who also attends the quarter end meetings. In recent meetings the accountant has begun to feel that each department holds the accountant responsible for their shortcomings and is anxious to ensure that no blame is placed on the accounting role.
Required:
1. Using the information provided produce a variance analysis statement reconciling the budgeted profit figure to the actual profit figure for the quarter. All relevant variances should be calculated.
2. Prepare a presentation to your seminar group based on the budget and actual results for the quarter. Your presentation should be conducted as a board meeting. Each member of the group should assume the role of one of the members of the management team. Your seminar leader will provide additional notes for individual members of the team. The chairperson must control the meeting and invite the accountant to present the variance analysis reconciling actual profit with budgeted profit. Comments need to be invited from other members of the management team to explain the variances - there may well be some conflict - and questions invited from the rest of the board members i.e. the other groups in the room.
3. After the presentation meeting you are required to produce a summary of key points from the meeting to include an explanation for the variances produced and Agreed Action points.


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